Enhanced Work Orders and Inventory Control
The Enhanced Work Order module is designed to increase the functionality of
the Work Order module with new features and expanded capabilities. Enhanced Work
Order module goes beyond the standard tracking to include a detailed inventory
control system, recurring work orders and billing, and time sheet
tracking. This module
works with Work Order and Asset Management module to help increase efficiency
and provide flexibility for the maintenance department, management and
Recurring work orders and tasks can be used to schedule preventative
maintenance or schedule tasks based on the reservation dates. A recurring work
order can be set up to alert maintenance that the HVAC filters must be changed
every other month in each unit. A recurring task could include cleaning the hot
tub every third day of the reservation's stay.
Once the work order has been added, the system can create the recurrence based
on the dates selected, whether that is once a year, once a month, once a week,
once a day, or any other scheduled interval. Schedule a cutoff date if the
work order should end on a certain date. Once the work orders are
created, the maintenance department can view the work orders from the Work Order
The screen below displays the Work Order Recurrence screen. It is quick and easy to add and schedule the recurring work order.
Not only can the work order or task be scheduled to post on a specified interval, but so can any billing to reservations,
groups, or owners for the work. When the work order is scheduled, so is the
charge. Bill the owner each time the hot tub is cleaned for each new paying
guest reservation staying in that owner's unit.
Track assets and manage inventory using the Enhanced Work Order module. Track
cost history, warranty, vendor, stock, location, and much more with the
comprehensive asset and analysis screens. Configurable fields on the asset
screen allow customization and flexibility that make the software specific to
your property. Properties with multiple RDP directories can bulk load assets
into one directory and have them copied into the directories as needed.
Enter inventory of assets and parts. Set a minimum quantity to maintain inventory and
the system can alert you, using various reports, when you are low on that particular part.
When a asset or part is replaced, it automatically removes from inventory, reducing the totals.
Each asset quickly displays all the work order history associated with it. This
can help determine if an asset needs replacing or if the asset has been
installed or moved to another location. Hover
your cursor over each field of the image below for detailed information.
The Work Order Time Sheet program is designed to track the time a vendor or
staff member worked on a job and calculate the charges based on their hourly
rate. Using the Time Sheet helps reduce billing errors and allows you to post
directly to the vendor or unit owner's account.
The image below displays the Time Sheet Entry screen. Enter the amount of time spent on a job and system
automatically calculates the charge and posts it directly from one screen.
Not only can work orders and assets be tracked in each unit, but also on each floor or building
of the property. Set up each building, including its own unique building code,
followed by the each floor in the building. Then assign each room to a floor. A
detailed analysis screen of the buildings is available.
Purchase Enhanced Work Orders
and Inventory Control Module
Please call for pricing on this module using our direct contact numbers on
Contact page. We will be glad to arrange for a demonstration and answer any
questions you might have.
Other New RDP Modules